Privacy Policy & Drawing Confidentiality Guarantee

Last Updated: November 2026 · Compliant with PIPEDA and Canadian Commercial Standards

1. Strict Plan Confidentiality (NDA Protection)

At Professional Estimating LLC, we recognize that project architectural, structural, and MEP drawings, specifications, tender documents, and vendor pricing are sensitive trade secrets. Every drawing set submitted through our website or via direct email is automatically covered under our binding corporate Non-Disclosure Policy:

• Your drawings and bid figures are never shared, sold, or distributed to any third party, competitor, or general contractor.
• We operate exclusively as an independent third-party estimating consultant; we do not bid on construction contracts ourselves, eliminating any competitive conflict of interest.
• If your firm requires a custom bilateral Non-Disclosure Agreement (NDA) prior to transmitting drawings, our corporate desk executes NDAs promptly upon request.

2. Information We Collect

When you request a quote or contact our Canadian desk, we collect:

• Contact Information: Name, work email address, telephone number, and company name.
• Project Parameters: Project city, province or territory, postal code / Forward Sortation Area (FSA), and trade discipline.
• Plan Files: Digital drawing files (PDF, CAD, DWG, DXF, TIFF, or compressed archives) uploaded through our quote portal.

3. How We Use Your Information

We use the collected information solely to:

• Audit project drawings and deliver an accurate, guaranteed flat-fee proposal.
• Execute the quantity takeoff, CSI MasterFormat itemization, and colour-coded markup drawings.
• Communicate regarding scope clarifications, addenda, or RFI items during the bid preparation period.

4. Data Retention & Secure File Storage

Plan files are hosted in encrypted, access-restricted cloud storage environments. Client drawing sets are retained for 90 days following bid delivery to facilitate post-bid addenda or scope reconciliations, after which drawing files can be permanently purged upon written client request.

5. Cookies & Automated Tracking Technologies

Our Canadian platform adheres to PIPEDA and Quebec Law 25 privacy principles. We deploy strictly necessary cookies for platform security, bot protection, and session verification. Non-essential functional, analytical, and marketing cookies remain deactivated by default and are only enabled with your affirmative consent.

You may view our complete cookie inventory, understand technical durations, and modify your granular preferences at any time:

6. Contact Our Privacy Officer

If you have questions regarding our privacy practices or wish to request data deletion, contact our Privacy Officer at:
Email: info@professionalestimatingllc.com
Phone: +1 (908) 488-9245
Address: 7901 4th St N # 14321, St. Petersburg, FL 33702, US.